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Stop Managing Lens Consignments

Does your surgical facility currently host cataract surgery?

As an administrator, you know the time investment, attention, and focus it takes to properly manage a consignment of intraocular lens implants. There is no shortage of work pre-op, intra-op, and post-op that requires administrative hands. We blogged about the Ins and Outs of IOL Lens Management a few years ago. Read through that post for a full scope snapshot of what it takes to manage your own consignment. However, if you are an administrator who hosts cataracts, it’s likely you already know how much work it is.

As administrators, finding more efficient ways of accomplishing the same task should be of hight interest. If you can reduce your admin task load, and put your hands to other areas to increase efficiency, why wouldn’t you do it?

So the real question is; how much time do you spend managing lens consignments?

What if you could stop managing lens consignments and put your time to better use?

 

At Surgical Direct, we believe in partnerships that help all parties involved attain higher levels of safety and efficiency. Surgical Direct provides a Mobile Cataract Service program that outfits your OR with the latest Cataract Surgery equipment available without you spending a dollar of your facility’s capital. Included with the equipment, we provide ample case supplies that are common disposable supplies with cataract surgery…this includes lenses.

We manage multiple consignments of every popular brand and model.

From standard Monofocal models to Multifocals, Trifocals, Toric lenses, and AC lenses. In addition to our master consignments, we carry full smaller scaled consignments with us into the OR every surgery day, based on the surgeon’s preferences.

We work directly with the surgeon’s office for surgery day lens picks.

We coordinate with the surgeon’s office days before surgery to ensure we have every lens they need (or might want as backup) onsite for surgery day. Each lens pick is triple checked to ensure we have what the surgeon needs.

We always carry backups. Always!

You never know what might happen on surgery day. We come prepared.

We handle the paperwork, reorder, and restock.

We send all the paperwork back to the manufacture for proof of implant so you don’t have to worry about it. Plus, your team no longer has to re-order, restock, and keep inventory in your facility.

Think of hours you could save…

Reallocate your admin hours to more useful tasks! 

Inquire about Surgical Direct’s Mobile Cataract Service, and stop managing lens consignments in house. There’s a more efficient way!

What to learn more about our services? Have any questions about how it works? click through below…

 

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More about our Mobile Cataract Services

The Ins and Outs of IOL Lens Management

In Cataract Surgery, there are many integral parts of the procedure that need a high-attention to detail for that patient to have optimal results. But one of the most important aspects of cataract surgery and its success rate is the IOL Lens Implant.  The surgeon has taken much time and focus on making sure that calculations for the lens implant are dead-accurate. Having the right lenses, specialty lens picks, plus backups for everything just in case is very important, not only for a smooth day but for the patient! Let’s walk through some of the ins and outs of IOL lens management and how we take care of the WHOLE IOL process at Surgical Direct. 

IOL Lens Management is a BIG JOB. 

1) Before Surgery Day

As we already mentioned, the IOL implant is one of the most crucial aspects of cataract surgery. It’s extremely important to be over-prepared in this department, ready for any unforeseen issues that may arise during the case.

Every cataract case should have measurements for 3 possible lens implants, 1) A primary lens, 2) A Sulcus (3-piece) implant, and 3) an Anterior Chamber lens. It’s important to have all 3 of those lens picks available for that specific case. Each of those lenses is requested for specific case scenarios. If the capsule is unstable, the surgeon may request his Sulcus Implant. If a deeper issue arises, the surgeon may request an AC lens. Generally, the primary lens will be implanted in the 85-90th percentile of cases (some situations could be less or more). But for that 10-15% of cases that need a backup lens opened, generally it’s not an optimal scenario for the surgeon, and not having the right lens can make a stressful situation even more stressful.

We say all of that to say, preparedness is crucial!

Let’s say that your surgeon brings 10 cases per surgery day. That’s an immediate 30 lenses that need to be accounted for on that day (from 3 different consignments). That doesn’t include making sure you have backup lenses in case of contaminations. That also doesn’t include the scenario that your surgeon may be requesting premium lenses (like Torics or Multi-focals), or different brands/models throughout the day.

Let’s give you a quick example of scale. In the Toric market alone, now very popular for astigmatism correction, Alcon has 9 levels of correction power. That means that there are 9 different models of Toric that your surgeon may ask for. Each model has a 6-30 Diopter range in half diopter intervals. The leading manufacturers in IOL implants (like Alcon and J&JVision) come out with new models and technology every year. And now, there are Toric-Multifocals that also have different models with different correction powers. With all the different options available today, the days of just having 2-3 consignments to meet all the surgeon’s IOL needs are coming to an end, if not already over.

It’s important to keep pace with this because surgeons will likely request the new technology when it’s available and giving them the opportunity to do so can improve patient satisfaction and offer a higher level of care.

So back to prep, before the day even begins, all of the requested lenses need to be ordered, organized, checked for expiration/contamination, and ensure there are adequate backups for any unforeseen issues. Ask anyone who manages lens consignments….it’s a lot of work. But it doesn’t stop there…

2) During Surgery Day

During surgery, the lenses need to be ordered carefully to be sure that there is NO confusion on which lens is right for that patient. It takes the whole room being focused and aware that the lens that is opened is THE right lens that the Doctor has asked for. Double-checking (even triple-checking) is highly recommended. Every lens will come with its specific manufactured lens implantation device (generally an injector and a cartridge) that needs to be ready in order to properly inject the lens. When you get into having 2-3 different styles of lenses, there needs to be a lot of attention to detail on which lens is being opened and which corresponding injector system needs to be ready. Each lens will come with implant stickers that need to be charted and reported for that patient, not only for medical records but for manufacture implantation reporting and consignment re-ordering purposes.

All of that preparation and work is for a normal, routine case. What if there is a problem with the implant? What if a lens is contaminated? What if a lens is implanted, then explanted due to unforeseen problems? There is extra paperwork that needs to be processed for that specific lens and case.

3) After Surgery Day

An equal amount of effort used in prep and during surgery also needs to be put towards your lens consignment post surgery. Every lens opened and implanted needs to be documented and accounted for. Every lens will have a card that needs to be filled out and sent back to the manufacturer for reporting purposes. Then, you’ll need to process a report for your lens consignments to be refilled. Special reporting needs to happen for lens returns. And all of this has to be done in a timely fashion so that the consignments are fully restocked before the next surgery day (at which the process starts all over again). Shipping costs on lenses and time allotted for restocking your consignments must be considered as well.

Here’s the good news you’ve been waiting for.

Are you ready for it?

Surgical Direct provides a mobile cataract service that not only provides your facility with the latest cataract technology without spending a dollar of capital funds, but we also manage the entire lens process for you!

In addition to supplying state-of-the-art cataract equipment, disposable supplies, and an ‘on-the-ball’ technician, we manage over 50 in-house lens consignments from 3 different lens manufactures, including back-up and specialty lenses like Torics & Multi-Focals. 

Our in-house full-time lens & inventory manager has been managing our lens processes for over 7 years. He spends a considerable amount of time every week on followup with doctors’ offices, coordinating needed lenses for every surgery day, and ensuring we provide the right lens for every patient. If a lens exists and the surgeon asks for it, we can provide it. We take care of all lens requests from the surgeon’s office, lens ordering, special ordering, consignment replenishments, shipping, receiving, and re-stocking.

How much time does your lens management take away from your week?

Call us today and let us take this off your plate! You can try our services first hand for FREE. Sign up for our Free Demo Day and experience Surgical Direct first hand at no charge. (see demo day page for full details).

For an in-depth full listing of what we offer at Surgical Direct, Click Here. 

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